| Activity (Initiating Entity) | Data Content | Essential | Notes:- |
Interrogate Art Requirement (TOT) |
Art staff interrogate the Art Requirement record to determine what needs to be done | Yes | |
Supply Artwork Assets (Client) |
Before Art staff can
begin work on an Art Requirement - they require the source assets
to process
This can be provided in a number of ways FTP Transfer Service Regardless of the service the source assets needs to contain information The imagery files Order reference information Company Information Contact information |
Yes | |
| Store source Artwork (TOT) | TOT store the source assets against the design id in one or more design files record (object) | Yes | |
| Once Artwork is received, the Artwork received status flag is seton the art requirement record | Yes | ||
| Creation of Visuals (TOT) | TOT staff create a set of visuals for the artwork requirement- so insert files into the visual placement and visual main container on the art requirement record | Yes | |
| Staff also set the visual creation status for the record as completed | Yes | ||
| As part of this process - art staff will create and populate charges on the Art Required record | Yes | ||
| Supply of visuals for approval (TOT) | This can be done manually
via email or automatically exposed via the portal
In addition staff can send an email to the client requesting that they logon to cport to approve visuals |
Yes | |
| In both cases, the following
data is communicated
Design ID Associated Process Line information Colour Visual Main Colour Visual Placement Art Costs |
Yes | ||
| Approval of Visuals (client) | Client can automatically
approve the visuals in cport - which will set the visual approval
status of the corresponding design ID/process record to approved
Audit log stores approval person approval time/date |
Yes | |
| Alternatively if client
approves visuals via email art staff set the same visual
approval status of the corresponding design ID/process record
to approved
Audit log stores approval person approval time/date |
Yes | ||
| Unapproved Visuals (client) | Client can automatically
un-approve the visuals in cport -
This set the visual approval status of the corresponding design ID/process record to un-approved Additionally in the portal client can supply unapproval comments which are stored on the art requirement record Audit log stores un-approval person un-approval time/date unapproval comments |
Yes | |
| Alternatively if client can unapprove via email - and the response is manually recorded against the requirement by setting the visuals approval flag > unapproved | Yes | ||
| Creation of Artwork Production files (TOT) | Art staff create the necessary production ready
artwork once visuals are approved
These files are then stored as design files and also on internal servers for screen room to access Statuses ? |
||
| Population of Tech specs (TOT) | Art Staff populate any Technical spec data for process lines which require artwork Statuses ? |