Purchase Order Statuses

Overview

Purchase Orders have a colour coded status light that indicates the current state of the order

The are outlined below

 

Status light & Meaning

Colour

Comment

Red

The purchase order has been created but not sent

Purple The order has been sent (or marked as sent).  

In addition when a record is updated to this status, items ordered on the order set the corresponding Expected Quantity numbers.

Order details cannot be changed at this point.
Yellow Once or more deliveries has been received.
Pink Where an unadvised (i.e. TOT has not been informed ahead of time)  delivery is received by TOT - there will almost certainly not be an matching internal PO record.

When this occurs - a simplified PO record is created
(without purchase order lines) in a
Pink Status
 

Purchase orders created in this way are never set as marked as sent and are updated to complete when the actual physical items received are added to the purchase lines section and booked in - at which point it is updated to Green/Completed.

 

** see below

 

Amber Part but not all of the order has been booked in
Green All items on the order have been booked in.
The order is fully completed.

 

** Enhancement

Develop functionality for acknowledgement process that offers clients a choice of checking in services and moreover captures their choice electronically into actionable status / workflow - See  Acknowledge Receipt of Decorarted Consignments for functionality brief