Goods In Department

High Level Activities / Processing

Process incoming deliveries:
1. Identify, check and reconcile delivery
2. Determine the correct department for processing the delivery
3. Fast track to required production processes if stock is job related
4. Book in to Inventory / to despatch as appropriate
5. Publish notifications of receipt / checking / booking activity
6. Record and publish handling charges.
Webstore Support: Off the Shelf Business
1. Receive Items for webstore
2. Book in to Inventory; upload image ; locate
3. Make available for re-seller / online portal
Pick stock required for production processes.
Stock Management:-
1. Stock reconciliation
2. Stock location management / optimisation

Inputs

From	Details
Courier(s)	Physical Deliveries
Suppliers / Customers / Internal	Deliveries vs. Purchase Orders Deliveries that are not pre-advised, i.e. no PO
Webstores	Off the shelf items for processing
Production Job(s)	Picking Requirements for jobs
Webstore POD's	Picking Requirements for POD orders
Website Design Your Own orders	Picking Requirements for Design Your Own Orders

Outputs

To	Details
Production Departments	Picked stock required for production processes
Warehouse	Booked in stock
Various	Publish confirmation of Stock Delivery Receipts / check in / reconciliation / booking into inventory.
Accounts	handling / PO charges
Various	Publish Reconciliation Results

Current Processing Flow:Process incoming deliveries

Processing Incoming Deliveries can be summarised into the following stages

Stage	Details
Accept Deliveries	Unload Delivery Count Outers Check Courier Details If discrepancies, note this Sign Off Courier Record Relocate Outers
Organising Consignments	Separate outers into single separated Consignments Identify if any blank stock consignments are eligible for Fast Tracking If so - go to fast track stage ; if not proceed to Cross Referencing
Fast Tracking	Locate matching internal PO record Update PO record with Delivery Information: No'#Outers; Location; Signed for and Timestamp; Upload picture of paperwork as pre-check If client owned, send owner received email Proceed to Ready To Check stage
Cross Referencing	Pick a consignment Locate Delivery Paperwork (create temporary paperwork if necessary) Locate matching internal PO record ( if no internal record, create one and mark as quarantined) ) Update PO record with Delivery Information: No'#Outers; Location; Signed for and Timestamp; Upload picture of paperwork as pre-check If client owned, send owner received email; If TOT department ordered, send internal received email Generate X-Reference Labels - attach one to paperwork; one to outer
Determine Processing Department for Delivery	Each delivery should now be matched to PO record that establishes the type of goods The differing deliveries are "routed for processing" as follows Blank Stock is processed by the Goods In Department Decorated items are the responsibility of the Decorated Department Screens are responsibility of the Decorated Department Consumables / Peripherals are the responsibility of the ordering department Any Other / Miscellaneous goods are the responsibility of the ordering department The rest of the working practice steps below refer to the Goods In department processing Blank Goods
The above acknowledgement / routing steps of the workflow can be shown schematically
Prioritising Consignments for Checking	Find record set of PO's awaiting checking Organise record-set by Type Assign Priorities to records Assign checking responsibility to staff members
Ready to Check	Select highest priority record Retrieve consignment from location Open consignment and organise delivered stock by brand/type/style/colour size Confidence count stock Update Paperwork with count results; upload pic of paperwork as post check on PO Record For decorated items upload a family image of the item(s) Ensure Delivered items reconcile to PO Determine where the delivery content is to be routed Repeat until all ready to check consignments checked
Processing PO to Job	Identify consignment that is required by a job order Determine if job is already fully picked - if not, proceed to next bullet; if fully picked; book the items into stock and locate Determine if received items are sufficient to cover job requirement If sufficient for Job:- Pick all for job and box up; Update PO record as picked for job Generate Labels - attach to boxes Relocate boxed items and record picked location If not sufficient for Job:- Partial Pick job and box up; Update PO record as partially picked for job Generate Labels - attach to boxes Relocate boxed items and record picked location Determine where outstanding Stock on PO is Investigate / Action as required if any surplus book surplus items into stock and locate Record any Handling Charges Send confirmed check email
Processing PO to Fulfilment	Identify consignment that is required by a fulfilment Determine if fulfilment is already fully picked - if not, proceed to next bullet; if fully picked; book the items into stock and locate Determine if received items are sufficient to cover fulfilment requirement If sufficient for fulfilment:- Pick all for fulfilment and box up; Update PO record as picked for fulfilment Generate Labels - attach to boxes Relocate boxed items and record picked locatio If not sufficient for fulfilment:- Partial Pick fulfilment and box up; Update PO record as partially picked for job Generate Labels - attach to boxes Relocate boxed items and record picked location Determine where outstanding Stock on PO is Investigate / Action as required if any surplus book surplus items into stock and locate Record any Handling Charges Send confirmed check email
Processing PO to Stock	Identify current locations / assess for space capacity Book SKU's into stock in location Record any Handling Charges If PO record now fully delivered it is closed Send confirmed check email If items still open on PO; Contact supplier to determine delivery time lines Investigate / Action as required
Investigating Quarantined Deliveries	Investigate / Determine if there is an original PO record internally If there is Update PO record with Delivery Information: No'#Outers; Location; Signed for and Timestamp; Upload picture of paperwork as pre-check Transfer X-Reference details to original PO record Delete the interim PO record Determine if the original PO contains contents If Yes, investigation over - > Ready To Check If no original PO:- , contact Production Administration to see if they are aware / can back populate the PO If Prod Admin can populate; mark PO as sent and > Ready to Check If unknown by Prod Admin,further investigation needed [contact supplier / client as needed] Administer PO record with revised information Investigation resolved - > Ready To Check

Schematic for the final parts of workflow is found here as part one and two

Current Processing Flow: Webstore Support: Off the Shelf Business

The stages to the workflow to support Off the shelf webstores can be summarised as follows

Stage	Details
Receive Items for webstore	Determine if SKU exists; If not, create SKU Generate Barcode Attach barcodes to items Create a PO for delivered items Book In
Book in to Inventory; upload image ; locate	Book in items / Qty via PO Upload Family Image if needed Locate boxed items and record placed location

See here for workflow schematic

Current Processing Flow Pick job requirements from stock.

Summarised as follows

Stage	Details
Identify Requirements	Locate records where job stock requirements are Fully allocated; not picked or part picked Part allocated; not picked or part picked
Select Highest Priority and process	Select highest priority pick from record set Visit stock location(s) and pick item Update qty picked per item
Label and relocate	Box up picked items Print Job Labels for picked items Attach labels to boxes Locate boxed items and record in stock ready to process location

Current Processing Flow: Stock Management: Reconciliation:

Summarised as follows

Stage	Details
1) Selecting and Retrieving Location for Checking	Identify a Location to Stock Check Visit Location and scan location barcode to create record-set of location contents Update record-set to move location > Pending Client Sort Physically relocate location contents to Pending Client Sort
2) Separate Retrieved location contents to individual client level	Visit the Pending Client Sort Pallet Physically separate the containers by owner /client For larger clients:- Physically locate each stock owner's stock into "Client Name" Pre Check area Place the corresponding "Client Name" barcode physically in the bay For smaller clients:- Physically locate smaller owner's stock holdings into Other Pre Check area Place other pre-check barcode physically in the bay Find the record-set for location Pending Client Sort ; Identify the Owners for the found-set and sort records by owners field Update the location field for each record to its corresponding ""Client Name" " pre-check Prepare ""Client Name" " Post Check area Ensure Pallet in Holding Bay Ensure ""Client Name" " Post Check barcode is attached to the holding bay
3) Stock Check Client SKUs in Client Pre-Check Locations	Select a single box from "Client Name" Pre-Checking Location and evaluate For factory sealed single SKU boxes:- Determine if there are more of the same SKU in other boxes Assuming so, retrieve the boxes containing the SKU and consolidate together with boxed ones Confidence count the loose SKU's Scan the SKU barcode to retrieve the current recorded balance for the SKU Ensure numbers reconcile ; adjust if necessary Produce & Attach New barcode label for the SKU/balance For boxes with multiple SKUs Empty contents onto workspace; separate and consolidate by SKU Organise into standard bundles; packs; loose Confidence count SKU Scan the SKU barcode to retrieve the current recorded balance for the SKU Ensure numbers reconcile ; adjust if necessary Produce & Attach New barcode label to garment to await reboxing Continue until all pre-check boxes have been processed Reboxing: Place the loose checked garments in boxes Attach the corresponding SKU barcodes to the box Seal the now checked boxes ready for relocation
4) Relocating Checked SKUs into Post Check	Ensure the Post Check "Client Name" location is physically empty and contains no electronic records Select Sealed checked box from "Client Name" pre-check area Queue Scan the box SKU barcode labels Confirm that the SKU Qtys from the scan match the details for "Client Name" Pre-Check Physically tick back the labels to the electronic records as a double check Update the Foundset as Amber WIP to indicate check done Move the foundset location to Post Check "Client Name" location Continue processing the boxes in Pre-Check until the pallet is full
5) Relocating Post Checked Locations into Warehouse	Identify empty warehouse location; and ensure no electronic records stored against it Physically take "Client Name" Post-Check Pallet to the identified location Move the found-set Client Name" Post-Check (pallet) to the identified warehouse location Sanity check the electronic records for the selected warehouse location to ensure it now contains the record-set of the checked pallet Update the location as checked
Note: in these steps "Client Name" is a variable - and refers to the actual name of the client / owner of the stock being reconciled. For example Warners