Other Processes

 

High Level Activities / Processing

 

 

Other Processes / Heat Press / Packing

  1. Organise and prioritise workload according to key elements:-
  2. Review Technical Specifications to obtain necessary information for how to carry out processes
  3. Pick consumables and peripherals as needed (allocate if necessary)
  4. Initiate and undertake processes, capturing timings for set up and process durations
  5. Decorate / process garments per qtys per process lines in accordance with technical specification details
  6. Account for finished items, scrap and number processed - See Data Entry Note
  7. Establish destination for finished goods (stock, despatch) and relocate to appropriate corresponding Dept.
  8. For individually bagged items prepare the corresponding fulfilment
    1. Obtain Picking Sheet
    2. Physically pick items per picking sheet
    3. Account for delivery contents: Allocate and Pick required Items
    4. Physically box up delivery contents
    5. Record Box contents, produce box end labels and delivery notes

Inputs

From

Details

Production Departments

Garments that require other processes

Production Administration

Process line information

Production Management

Schedule line information; Technical specification

Goods In

Receipt of Ordered Items

Customers

Requests for updates to deliveries (splits etc.)

 

Outputs

To

Details

Despatch

Finished goods for external despatch

Goods In

Finished goods for storage (if applicable)

Production Mgt

Details of actual items manufactured, wastage and no# processes applied.

 

Data Entry Note

The current data entry process causes considerable issues. It is cumbersome, error prone and slow. Future state needs to be re-engineered to be easier, more robust and force integrity

 

 

Stock Management

  1. Monitor stock levels of key peripherals / consumables to ensure stock levels >= minimum amount
  2. Create / raise Purchase Orders with suppliers for peripherals / consumables
  3. Create internal PO records to match
  4. Book in items received against raised POs
  5. Stock Checking / Reconciliations
  6. Barcode Management

Inputs

From

Details

Inventory  System

Current inventory levels

Inventory  System

Location contents for stock checking

Clients

Barcode EAN ; Other encoding information

Suppliers

Deliveries of Ordered Items

 

Outputs

To

Details

Suppliers

PO for ordered items

Accounts Dept

PO record for reconciling with supplier invoice

Inventory System

reconciled positions

Product records

Barcode information

 

HR & Training

  1. Review Training Task Content
  2. Create Training Tasks and content as required
  3. Create / Review Training Modules
  4. Assign training material  staff as required
  5. Monitor / Review Training completeness

 

Inputs

From

Details

Training System

  • Training Task Content

  • Training Modules

  • Assignment of Training to Staff

  • Staff Training Status

 

Outputs

To

Details

Training System

Creation of New Content

Amendment of existing content

Staff

Training Requirement(s)

 

 

To

Details

Suppliers

PO for ordered items

Accounts Dept

PO record for reconciling with supplier invoice

Inventory System

reconciled positions

Product records

Barcode information

 

POD Webstore Orders with Individual bagging requirements

  1. Staff Individually bag the POD item as specified per process line
  2. Staff then physically select a bagged decorated item and scan its SKU barcode

  3. This invokes the internal system to undertake the following activities:-

  1. The order is then packaged according to the packing method specified  on the order record

  2. Staff then physically separate the delivery note into two sections:
      • The section containing the order contents goes inside the packaging along with the items;

      • the section which contains the recipients address information as well as postage payment information is affixed to the outside of the packaging.

  1. Staff then physically place the packaged order  in the correct postal collecting bags.

  2. At the time of writing this documentation, TOT overwhelmingly uses Royal Mail as the delivery service and has three collecting bags, separated out as follows: -

        • Untracked

        • Domestic Tracked

        • International Tracked

 

Inputs

From

Details

Webstore

customer order and bagging requirement

Courier services

pricing information for despatching orders; prepaid shipping labels; tracking references

 

Outputs

To

Details

Despatch

Customer orders ready to send to end customer

Webstores

Confirmation of shipping, tracking information

End Customer

Ordered Products