Other Processes

High Level Activities / Processing

Other Processes / Heat Press / Packing

1. Organise and prioritise workload according to key elements:-
   • Date Required
   • Time Required
   • Availability of garments and/or peripherals
2. Review Technical Specifications to obtain necessary information for how to carry out processes
3. Pick consumables and peripherals as needed (allocate if necessary)
4. Initiate and undertake processes, capturing timings for set up and process durations
5. Decorate / process garments per qtys per process lines in accordance with technical specification details
6. Account for finished items, scrap and number processed - See Data Entry Note
7. Establish destination for finished goods (stock, despatch) and relocate to appropriate corresponding Dept.
8. For individually bagged items prepare the corresponding fulfilment
   1. Obtain Picking Sheet
   2. Physically pick items per picking sheet
   3. Account for delivery contents: Allocate and Pick required Items
   4. Physically box up delivery contents
   5. Record Box contents, produce box end labels and delivery notes

Inputs

Outputs

Data Entry Note

The current data entry process causes considerable issues. It is cumbersome, error prone and slow. Future state needs to be re-engineered to be easier, more robust and force integrity

Stock Management

1. Monitor stock levels of key peripherals / consumables to ensure stock levels >= minimum amount
2. Create / raise Purchase Orders with suppliers for peripherals / consumables
3. Create internal PO records to match
4. Book in items received against raised POs
5. Stock Checking / Reconciliations
6. Barcode Management
   • Create barcodes per client requests

Inputs

Outputs

HR & Training

1. Review Training Task Content
2. Create Training Tasks and content as required
3. Create / Review Training Modules
4. Assign training material  staff as required
5. Monitor / Review Training completeness

Inputs

Outputs

POD Webstore Orders with Individual bagging requirements

1. Staff Individually bag the POD item as specified per process line
   

2. Staff then physically select a bagged decorated item and scan its SKU barcode

3. This invokes the internal system to undertake the following activities:-

1. • Print out a delivery note

   • Pick the SKU, i.e. debit the available quantity from the inventory

   • Remove the item from the current storage location

   • Marks the order as sent - and sends notification of this to shopify

4. The order is then packaged according to the packing method specified  on the order record

5. Staff then physically separate the delivery note into two sections:

4. 7. • The section containing the order contents goes inside the packaging along with the items;

      • the section which contains the recipients address information as well as postage payment information is affixed to the outside of the packaging.

6. Staff then physically place the packaged order  in the correct postal collecting bags.

7. At the time of writing this documentation, TOT overwhelmingly uses Royal Mail as the delivery service and has three collecting bags, separated out as follows: -

   1. • • Untracked

        • Domestic Tracked

        • International Tracked

Inputs

Outputs