Production Management

High Level Activities / Processing

Schedule Management

1. Active management of manufacturing workload and date requirements vs resource capacity
2. Organise resources to achieve optimum production capacity
3. Organise scheduling and resources according to priorities as well as to achieve full capacity utilisation for immediate and intermediary timelines
4. Client Liaison & Management to ensure optimum logistical scheduling outcomes
5. Adjustment of scheduling records to achieve capacity and utilisation aim
6. Interrogation of schedule forecasting records to achieve even distribution of workloads
7. Allocation of scheduled works to staff members according to proficiency levels and expectations of achieving synergies

Inputs

Outputs

Current Processing Flow

Schedule Management

1. Production Management ascertain:-
   1. current and future scheduled processes
   2. current staffing levels and availability
   3. current machine / tooling availability
   4.  
2. With reference to machine/ tooling  parameters / applicabilities:

and with reference to current staffing levels / workloads in other departments, Production Management begin the process of scheduling work.

3. Production Management seek to achieve optimum utilisation of resource capacity versus order schedule requirements
4. The aim is achieve maximum operational efficiency by :-
   
   1. Allocating workloads to the most applicable/appropriate teams (teams differ in the type and work they are most skilled/efficient in processing)
   2. Re-allocating staff as required to ensure sufficient staff for priority workloads
   3. Organising production processes to be physically / timing-wise as close together as possible
   4. Reviewing future workloads and pre-preparing / bringing forward schedules where possible / as needed to minimise downtime
   5. Reviewing future scheduled tasks to predict / prevent bottlenecks / capacity breaches
   6. Client liaison to communicate stock issues / capacity parameters
   7. Using experience, knowledge and commercial awareness.
      
5. Resultant from above, Production Management Scheduling involves manipulating the process line variables
   1. Expected Date, Machine, Shift,

   2. If necessary, splitting processes across multiple schedule dates

6. Any changes Production Management make to schedule records are available instantaneously to downstream processing department workloads
   

See here for workflow schematic

Complex Technical Specification Creation and Review

1. Oversee and review Technical specifications where Art room require senior experience / knowledge
2. Creation of complex Technical specifications that are beyond art room skill-sets and experience
3. Independent checking of Artwork in Photoshop to ensure configured for optimal print quality

Inputs

Outputs

Current Processing Flow

Complex Technical Specification Creation and Review

1. Production Management are made aware of the need to review / create Technical specifications

   1. By direct notification from the Art Department

   2. Reviewing Technical Requirements in a non completed status

2. Using experience, knowledge, previous similar jobs, Production Management populate / amend technical specification as needed
   

3. Where necessary, technical specification records are marked as completed status so that they are ready for reference by downstream processes.

4. Additionally, Production Management review Artwork files in Photoshop to ensure content is as optimised for print processing as possible

See here for workflow schematic

Manager Management

1. Daily review of Manager's completed / non completed tasks vs deadlines
2. Creation / Allocation of Manager Tasks as necessary
3. Organise & Hold Meetings with Managers to discuss and optimise task performance
4. Presentation of task completion MIS to SMG meetings

Inputs

Outputs

Current Processing Flow

Manager Management

1. Production  Management review the repository of tasks assigned to Managers for
   1. Task Completeness Status
   2. Completeness Date vs deadline
      
2. Resultant on the above review, Production management may schedule meeting with Managers to review progress , performance, support needs etc
   
3. Additionally, having reviewed tasks, production management may
   1. Create New Tasks
   2. Alter existing tasks
   3. Identify resourcing and/or training requirements
      
4. Production Management also produce Management Task metrics for a given time period (# completed, # non completed etc.) that are presented in SMG Meetings.

See here for workflow schematic

Mistakes Management

1. Create / raise mistake records as necessary
2. Monitor and Review mistake records to ensure relevant managers have implemented any required mediating actions.
3. Implement revised procedures where required to prevent mistake recurrence.

Inputs

Outputs

Current Processing Flow

Mistakes Management

1. Production  Management review the repository of mistakes for
   1. Quantity, Type, Origination point, Financial Impact
   2. Whether reviewed / actioned by underlying origination area Manager
   3. Existence and applicability of Manager review and action outcome to prevent recurrence
      
2. Where necessary, Production Management will get involved with
   1. Amending / Recommending specific actions to prevent mistake reccurence
   2. Defining Training Requirements to prevent same
   3. Disciplinary procedures
      
3. Production Management are also responsible for updating mistake records as reviewed in light of the above two dimensions. This is done by updating the mistake record(s) in question
   
4. Production Management also produce Mistake summary metrics for a given time period (# occurrence, # types #reviewed @sum(cost) etc.) that are presented in SMG Meetings.

See here for workflow schematic

Training: Overseeing

1. Review Training Task Content
2. Create Training Tasks and content as required
3. Create / Review Training Modules
4. Assign training material to managers / staff as required
5. Monitor / Review Training completeness metric
6. Provide Training metrics to SMG meetings

Inputs

Outputs

Current Processing Flow

Overseeing Training

1. Production  Management review the repository of training material for
   1. Existence, accuracy and completeness of training tasks
   2. Existence of training super-sets (Modules)
   3. Allocation of training requirements to staff
   4. Metrics of training requirement completeness for staff
      
2. Production Management where necessary
   1. create / amend training content
   2. create/amend training modules
   3. Amend staff training allocations
   4. Encourage / manage staff training

3. Production Management also produce Training summary metrics for a given time period that are presented in SMG Meetings.

See here for workflow schematic

Maintenance Task Management

1. Review / Create Maintenance tasks as required
2. Monitor task duration and frequency to
   1.  identify / anticipate and prevent future maintenance issues
   2. identify / plan for maintenance resourcing and budget
3. Provide Maintenance Task metrics to SMG

Inputs

Outputs

Current Processing Flow

Maintenance Task Management

1. Production Management review the repository of Maintenance tasks for
   1. Status
   2. Completed vs Required Date
   3. Estimated vs actual duration
   4. Identification of likely issues (e.g. maintenance schedule frequency increases)  
      
2. Production Management where necessary
   1. create / amend maintenance tasks

   2. Liaise with maintenance staff to ensure task completeness

3. Prod Management use the repository to provide Maintenance Task metrics, as well as any maintenance issues / concerns to SMG

See here for workflow schematic

Miscellaneous Management / Integrity Checks

Production Management carries out a series of regular checks to ensure data completeness and integrity, operational environmental checks

Inputs

Outputs

Current Processing Flow

Miscellaneous Management / Integrity Checks

Summarised as below