TOT has leased part of its warehouse space to a Lithographic / Digital Paper Printers.
This provides TOT with the capabilities of offering its clients paper print services with the manufacture / supply aspect handled by the tenant company.
The current suggested model to capture orders placed for this flow would be.
Sending Party |
Receiving Party |
Mechanism |
Action |
Client | TOT Prod Admin | Enquiry for Paper Printing Price. Includes Artwork as needed | |
TOT Prod Admin | Selman | Relays Client Print Request and associated Artwork for Quotation | |
Selman | TOT Prod Admin | Provide quotation for Print Job | |
TOT Prod Admin | Client | Create & Send Quotation to client based on Selman Quote plus margin * | |
Client | TOT Prod Admin | Acceptance or Rejection of Quote |
Does client have account terms with TOT ?
If not:-
Sending Party |
Receiving Party |
Mechanism |
Action |
TOT Prod Admin | Client | Email / Phone | Request payment for Print Job |
TOT Prod Admin | TOT accounts | Notify to await receipt from client | |
TOT Accounts | TOT Prod Admin | Confirmation of payment receipt |
Once payment received / or if ordering client has terms.
Sending Party |
Receiving Party |
Mechanism |
Action |
TOT Prod Admin | Selman | Strokeone / Email | Create and send PO representing client order |
TOT Prod Admin |
Internal |
Strokeone |
Job Order for Invoicing Purposes |
The instruction for Selmans to carry out the printing is recorded as a purchase order and emailed to them.
Note the following key information:-
(1) Supplier is Selmans Print.
(2) The owner company is the client whom requested the paper print service.
(3) Category : Select / Create a category that identifies the print.
(4) Invoice / PO references.
(5) A SKU is created to represent the item(s) that will be printed.
(6) Quantity Ordered ; Cost - this is the price that Selmans quoted for the print - it is not the price that the end client will be charged.
A job order is created in Strokeone for the following purposes
- repository for paperwork / correspondence associated with the client order
- placeholder for artwork ; technical spec
- record to raise client invoice from
- allows fulfilment(s) to be booked against the order
Processes
Process - Art & Design with Quantity.
Note that no unit price is recorded
Art record
Art Charges are created to represent the full cost of the printing - this is the price that the customer will pay.
Delivery Receipt
When the printing is finished, Selmans will deliver to Goods In as per standard supplier
Goods in sign for, locate and check the delivery
Booking in
Goods in will also book in the physical items
Client Invoicing
Once the physical printing has occurred, the job order can be closed out and the corresponding invoice raised
Note: If there was any shortages/spoilage in the delivery from Selmans, the PO record would be adjusted to reflect the revised quantites. Similarly, the art charges would be adjusted to reflect the lower quantity
Client Invoice
Selmans present their sales invoice - which matches Strokeone PO
This is paid per accounts department standard bought ledger process flow.