When deliveries are received for orders placed by TOT internal departments
(other than for blank stock), the Goods
in department does not process the corresponding order.
Instead they cross reference the delivery
and sent notification to the ordering department
to collect and process the items
This topic outlines how the internal departments should process the order
to completion.
Any discrepancies should
be reported immediately to the supplier and resolved - do not leave this
for others to pick up.
For each stock line item received - book in the quantity received
If Qty received equals Quantity Outstanding use the Book In All button (1)
If Qty
received is less
than Quantity Outstanding,
use Part Book in (2)
and specify the quantity received and click
OK
In either case
above, if the items received are physical goods you will be prompted
to record the local location that you are going to store the items
in.
The PO record updates:-
Qty Outstanding is debited and Qty received is credited by the amount you recorded as received.
Warehouse Location balance is credited by Qty received.
The Status of the line item on the Purchase Order updates.( Green if fully delivered; amber if partially delivered)
The Status of the Purchase Order updates. (Green if all items fully delivered; amber if one or more not fully delivered)