Dealing With Incoming Yellow POs

  1. Ensure you have a temporary empty location barcode (you will need this later)
    See Checking a location is empty for more details of how to check the temporary location is empty

  2. Separate the physical stock and organise by SKU

  3. Count the SKUs by the appropriate confidence level - bear in mind the following :-

    1. Effort required to count the SKUs is directly related to how well the physical stock has been packaged and labelled

    2. Be mindful of the value of the stock - Clients are less likely to want significant effort put on counting badly organised low value stock

    3. Use weighing machine if appropriate - see Using Weighing Machine  for instructions

If in any doubt - refer to a senior colleague for guidance

  1. Print out a Hard Copy Counting sheet for the PO and note the quantities of each SKU  on it along with any additional relevant information (for example if the packaging / labelling was a mess)

  2. In PO Joblines, each of the SKUs you have counted on the delivery should be listed.

  3. Ensure that each of the SKU's listed on the PO Joblines grid matches as the SKUs you have counted as follows.

    1. You have the same number of differing SKU's on the PO as the physical stock in front of you
    2. The QTY Outstanding for each SKU listed on the PO equals the Quantity of the corresponding physical SKU you confidence counted.

If either of the above conditions are not met - see how to deal with SKU & QTY differences

  1. Ensure that each of the SKU's on your PO has a family image. If not - take a picture and upload against the SKU family.
    See Adding a SKU Family Image for more details.

  2. As the QTY outstanding for each SKU is equal to the QTY you counted for each physical SKU, use Book in All to book to temporary location.
    See Dealing with Decorated Delivery Exceptions for how to book in differing quantities.

  3. Check whether there are any allocations for any of the SKU's - if none proceed to next section

  4. If there are allocations see Booking in items on a PO that are required on a fulfilment for how to proceed.

Boxing Up, Capture Charges, Client Confirm and Physically Locate

  1. Box up the received stock in an appropriate manner (category by category basis). If in doubt as to what is an appropriate manner- refer to senior colleagues for guidance
  2. Remove / Cover with tape any old / redundant labels on the boxes you use.
  3. Generate and Attach SKU Box end labels for the stock (they will have barcodes per SKU) - see How to Generate Box End Labels for detailed guidance
    1. When printing ensure you use printer Brother (Mobile); and Landscape Orientation
    2. Attach the Box End Labels in a consistent outward facing position - so they can be seen clearly when the box is viewed from the warehouse aisles
  4. Take a Post-Check Picture of the marked up paperwork in the PO Delivery Tab against the Delivery Record and file.
  5. Similarly, take a Post-Check Picture of the annotated counting sheet against PO Delivery Tab against the Delivery Record and file.
  6. Set Checked By and Checked  Category according to the confidence counting checking you did in Stage 2
    see How to set checked category
  7. In Handling Charges - add a Handling Charge Record with costs for at a minimum 15 mins  Ensure you accurately capture the duration of time you spent processing the PO
    1.  As well as annotating the hard copy paperwork with any processing related notes
  8. Set the Charges as Ready to Invoice
  9. Ensure that the owner company and contact is set on the PO - if in doubt ask a senior colleague.
  10. Send Confirmation email to the Owner - ensure this has email address and contains the charges you entered
  11.  Relocate the delivery from your temporary location to a fixed storage location (see note below) . When selecting a fixed storage location, bear in mind the content you are relocating
    1. If the content you are locating is for current tours / events  - then it should be located is easy access bays.
    2. If it is for past tours / events it is less likely to be actively wanted - so it can be plastic wrapped and located in upper level bays.

Important: if you are storing items in upper level bays  - ensure you print out Hi Bay Category Labels and affix to the aisle facing side of the containers so that the category can be easily read from the ground level

    1. Ensure that when locating stock on pallets and in boxes that you consolidate by Artist - see your senior colleagues if you do not understand this principle

 

Best Practice

When storing boxes in 1st level racking on pallets, expose the maximum number of box ends and their visible labels.

 

Similarly, if for space optimisation reasons boxes are stocked landscape (lengthways) then the labels should be positioned on the outward/aisle facing side of the box

 

Bottom line - labels should be on the aisle facing side of the box. This aids the picking process as staff can quickly see what the box contains.

 

 

Notes

Stock checking should be incorporated into the relocating stock process

So, when relocating new incoming stock

 

  1. If you are putting it into an empty location set the location as stock checked
  2. if you are placing the items into a part occupied location, check the items exist physically  and that the box end labels reconcile to the physical and  with the quantities stated in the electronic records.  If they do, set the location as stock checked. if thery do not - perform ad hoc stock check