Dealing With Incoming Yellow POs
Ensure you have a temporary empty location barcode (you will
need this later)
See Checking a location is empty
for more details of how to check the temporary location is empty
Separate the physical
stock and organise by SKU
Count the SKUs by the appropriate
confidence level - bear in mind
the following :-
Effort required to count the SKUs is directly related to
how well the physical stock has been packaged and labelled
Be mindful of the value of the stock - Clients are less
likely to want significant effort put on counting badly organised
low value stock
Use weighing machine
if appropriate - see Using Weighing Machine for
instructions
If in any doubt - refer to a senior colleague
for guidance
Print out a Hard Copy Counting
sheet for the PO and note the quantities of each SKU on it along with any additional
relevant information (for example if the packaging / labelling was
a mess)
In PO Joblines, each
of the SKUs you have counted on the delivery should be listed.
Ensure that each of the SKU's listed on the PO Joblines grid
matches as the SKUs you have counted as follows.
- You have the same number of differing SKU's on the PO as the
physical stock in front of you
- The QTY Outstanding for each SKU listed on the PO equals the
Quantity of the corresponding physical SKU you confidence counted.
If either of the above conditions are not met
- see
how to deal with SKU & QTY differences
Ensure that each of the SKU's on your PO has a
family image. If not - take
a picture and upload against the SKU family.
See Adding a SKU Family Image for
more details.
As the QTY outstanding for each SKU is equal to the QTY you
counted for each physical SKU, use Book
in All to book to temporary location.
See Dealing with Decorated Delivery
Exceptions for how to book in differing quantities.
Check whether there are any allocations
for any of the SKU's - if none proceed to next section
If
there are allocations see Booking
in items on a PO that are required on a fulfilment for how to
proceed.
- Box up the received stock
in an appropriate manner (category
by category basis). If in doubt as to what is an appropriate manner-
refer to senior colleagues for guidance
- Remove / Cover with tape
any old / redundant labels on the boxes you use.
- Generate and Attach
SKU Box end labels for the stock (they will have barcodes per
SKU) - see How to Generate Box End
Labels for detailed guidance
- When printing ensure you use printer Brother
(Mobile); and Landscape
Orientation
- Attach the Box End Labels in a consistent outward facing position
- so they can be seen clearly when the box is viewed from the
warehouse aisles
- Take a Post-Check Picture
of the marked up paperwork in the PO Delivery Tab against the Delivery
Record and file.
- Similarly, take a Post-Check Picture
of the annotated counting sheet against PO Delivery Tab against the
Delivery Record and file.
- Set Checked By and Checked Category
according to the confidence counting checking you did in Stage 2
see How to set checked category
- In Handling Charges - add a Handling
Charge Record with costs for at a
minimum 15 mins Ensure
you accurately capture the duration of time you spent processing
the PO
- As well as annotating the hard copy paperwork with any
processing related notes
- Set the Charges as Ready to Invoice
- Ensure that the owner company
and contact is set on the PO - if in doubt ask a senior colleague.
- Send Confirmation email to the
Owner - ensure this has email address and contains the charges
you entered
- Relocate the delivery from
your temporary location to
a fixed storage location (see note below) . When selecting
a fixed storage location, bear in mind the content you are relocating
- If the content you are locating is for current
tours / events - then it should be located is easy
access bays.
- If it is for past tours /
events it is less likely to be actively wanted - so it
can be plastic wrapped and located
in upper level bays.
Important: if you are storing items in upper level
bays - ensure you print out Hi Bay Category Labels and affix to
the aisle facing side of the containers so that the category can be easily
read from the ground level
- Ensure that when locating stock on pallets and in boxes that
you consolidate by Artist - see
your senior colleagues if you do not understand this principle
Best Practice
When storing boxes in 1st level racking on pallets, expose the maximum
number of box ends and their visible labels.

Similarly, if for space optimisation reasons boxes are stocked landscape
(lengthways) then the labels should be positioned on the outward/aisle
facing side of the box
Bottom line - labels should
be on the aisle facing side of the box. This aids the picking process
as staff can quickly see what the box contains.
Notes
Stock checking should be incorporated into the relocating stock process
So, when relocating new incoming stock
- If you are putting it into an
empty location set the
location as
stock checked
- if you are placing the items into a
part occupied location, check the items exist physically and
that the box end labels reconcile to the physical and with the
quantities stated in the electronic records. If they do, set
the location as
stock checked.
if thery do not - perform ad hoc stock
check